What you need to know and do

Whether you have been selected to be your club's Child Wellbeing Protection Officer (CWPO) or are part of a club committee looking to develop your club's safeguarding policy, this page will tell you more about what is involved and what you should know:

1. Club officers and managing risk
2. Does our club need a CWPO?
3. What does the CWPO) role involve?
4. Membership of the PVG scheme
5. PVG Processing
6. Recommended training
7. Reporting or raising concerns
8. Mountaineering Scotland Child Wellbeing Protection Officer

1. Club officers and managing risk

All club committee members have a duty of care for the members of the club and we recommend that the officers of youth-focused clubs understand child protection policy and procedures and undertake risk assessments in relation to club activities. Notes of this assessment should be retained on file.

The main themes to consider are:

  • What are the risks to club members and the general public?
  • How can these risks be managed, and if so, by whom?

Risk assessment templates can be found here:

Need a hand filling one in? Get in touch with our Regional Development Officers who can help provide advice and support.

2. Does our club need a CWPO?

There can often be confusion about whether or not a club should have a CWPO. In our sport there are many different club models, which differ in how they operate and who is involved. Below are some examples of club models and what they system they should have in place:

Example 1: Parent-led clubs
Even if a youth-focused club is led by parents in a volunteer capacity and they are always present during activities, we still recommend that a CWPO is in place for the club. They should ensure that the club adopts the Mountaineering Scotland Child Protection Policy and that this is adhered to. Those who have direct engagement with young people in the club on a regular basis should be member of the Protection of Vulnerable Groups (PVG) Scheme. They should also attend Child Wellbeing and Protection in Sport training. and the club should be registered as a 'Secondary Organisation' with Volunteer Scotland.

Example 2: Volunteer-led clubs
A CWPO should be in place within volunteer-led clubs. A key part of their role is to ensure that those regularly supervising unaccompanied children, and those likely to be on their own with children, are assessed to be suitable to do so.

Those regularly supervising unaccompanied children, with no other adult present, should have undergone a selection process undertaken by the CWP and club officers and be a member of the Protection of Vulnerable Groups (PVG) Scheme. They should also attend Child Wellbeing and Protection in Sport training.

Example 3: Using External Instructors and Coaches
Some clubs use paid external qualified coaches and instructors to run their club sessions. In these circumstances, the club should ensure that the coaches/instructors have PVG Scheme membership through the club as it is considered that they are doing 'regulated work'. Holding a PVG through their employer is not a subsitute to this.

3. What does the CWPO role involve?

Below is a template role description for a club Child Wellbeing Protection Officer (CWPO), which we encourage clubs to adopt and use:

4. Membership of the Protecting Vulnerable Groups (PVG) scheme for clubs

Club officers are responsible for ensuring they recruit volunteers using appropriate procedures and that volunteers, instructors, coaches, helpers, chaperones undertaking 'regulated work' with children and young people obtain PVG scheme membership.

Who would this be in our club?

Regulated work would apply to the following Volunteers/Coaches/Instructors who are:

  • Caring responsibilities
  • Teaching or supervising children and/or protected adults
  • Providing personal services to children and/or protected adults

>> Find out more about the PVG scheme on the Disclosure Scotland website

We advise that the following people in a youth-focused club have the following levels of PVG:

  • Wellbeing and Protection Officer - PVG
  • Session volunteers - PVG
  • External Coaches/Instructors - Request to view PVG from employer or statement of scheme membership as an individual


We can apply for scheme membership on behalf of members of affiliated clubs, for free, through an arrangement with Volunteer Scotland.
PVG membership is unique to an individual working or volunteering for a specific organisation, and cannot be transferred to another organisation. An individual holding PVG membership who applies for a position involving ‘regulated work’ with a new or different organisation (such as a club) must apply for an update to their existing PVG membership in order for membership of the scheme to be valid for the new or different organisation.

Contact us to apply for PVG Scheme membership at PVGadmin@mountaineering.scot

5. PVG Processing

It is the responsibility of the clubs Child Wellbeing Protection Officer to check PVG specified ID against the applicant as well as insuring forms are correctly completed before submitting them to Mountaineering Scotland.

The current agreed roles that we have in place with Volunteer Scotland - Disclosure Scotland are:

  • Activities Assistant
  • Charity Trustee
  • Child Protection Officer
  • Coach/Instructor/Session Volunteer
  • Youth Group Assistant

6. Recommended training

Sportscotland logo Sportscotland provide the first steps in child protection training called 'Child Wellbeing and Protection in Sport' (CWPS), which are perfect for volunteers, coaches and instructors working with young people or vulnerable adults. Module 1 is theory based eLearning and Module 2, a 3 hour face-to-face scenario based learning. The main change from SPC is that each learner booked onto a CWP course MUST completed Module 1 before attending the face-to-face Module 2. The CWPS eLearning Module 1 can be found by clicking the link. Online Free Training

Children First logo new We work closely with 'Children1st' who support volunteers and staff in sports organisations across Scotland to keep children safe by providing advice, consultancy and training on the development and implementation of child protection policies, procedures and good practice.

>> Find out more about what they offer

7. Reporting or raising concerns

It can be very difficult to know what to do if faced with a concern about a child, especially if the concern involves someone you know. A set procedure ensures that everyone is clear on what action to take in the event of inappropriate behaviour or suspected abuse. It gives staff and volunteers clear, important steps to follow; ensuring action is taken quickly and in the best interests of the child.

Below we have provided proceedures and guidance which your club can adopt and a template of a 'Incident Reporting form':

8. Contact the Mountaineering Scotland Child Wellbeing Protection Officer

Jamie TL
If you have any queries or concerns regarding the safeguarding of children and vulnerable groups in climbing, then please contact our Child Wellbeing Protection Officer, Jamie Smith (ClimbScotland - Development Manager) at jamie@mountaineering.scot

This site uses cookies to store information on your computer. See our Cookie Policy for further details on how to block cookies.
I am happy with this


What is a Cookie

A cookie, also known as an HTTP cookie, web cookie, or browser cookie, is a piece of data stored by a website within a browser, and then subsequently sent back to the same website by the browser. Cookies were designed to be a reliable mechanism for websites to remember things that a browser had done there in the past, which can include having clicked particular buttons, logging in, or having read pages on that site months or years ago.

NOTE : It does not know who you are or look at any of your personal files on your computer.

Why we use them

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.

These pieces of information are used to improve services for you through, for example:

  • recognising that you may already have given a username and password so you don’t need to do it for every web page requested
  • measuring how many people are using services, so they can be made easier to use and there’s enough capacity to ensure they are fast
  • analysing anonymised data to help us understand how people interact with our website so we can make them better

You can manage these small files and learn more about them from the article, Internet Browser cookies- what they are and how to manage them

Learn how to remove cookies set on your device

There are two types of cookie you may encounter when using our site :

First party cookies

These are our own cookies, controlled by us and used to provide information about usage of our site.

We use cookies in several places – we’ve listed each of them below with more details about why we use them and how long they will last.

Third party cookies

These are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.

We do not control the dissemination of these cookies. You should check the third party websites for more information about these.

Log files

Log files allow us to record visitors’ use of the site. The CMS puts together log file information from all our visitors, which we use to make improvements to the layout of the site and to the information in it, based on the way that visitors move around it. Log files do not contain any personal information about you. If you receive the HTML-formatted version of a newsletter, your opening of the newsletter email is notified to us and saved. Your clicks on links in the newsletter are also saved. These and the open statistics are used in aggregate form to give us an indication of the popularity of the content and to help us make decisions about future content and formatting.